Scan Invoices
Into Xero

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  I really love the simplicity of the tool and that it works!!

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  I wish I had used this sooner. Saves me FAR more money than it costs.

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  Very intuitive and easy to use, it saves me so much time.

Turn Paper Invoices into Xero Data

Scan2Invoice connects your scanner directly to Xero, making it faster and easier to digitize invoices. Scan, extract, and upload - all in one seamless flow, with full audit-ready attachments.

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Start Scanning Invoices into Xero

Transform piles of paperwork into digital records. Download Scan2Invoice to capture and send invoices directly to Xero with speed and accuracy.

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Attach scanned documents to your Xero bills

Scan2Invoice will create a bill in Xero and attach the scanned file to that newly created Xero bill. After the upload the scanned file resides online on the Xero servers. Xero will automatically back up the scanned documents for you so that you do not need to worry about backing up your data. The original scanned invoice is easily accessible online with a click of a button. This makes it very easy to retrieve the original purchase invoices in case your accountant or the tax office ask for it. Depending of the legislation in your country, you might even be able to destroy the paper receipt (please check with your accountant). Scan2Invoice and Xero will bring you a step closer to the paperless office. Scan2Invoice can help your with your Xero data entry.

File attached to Xero Bill

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Manage your cash flow in real time

Most small businesses fail due to poor cash flow management. Scan2Invoice can help to manage cash flow by shortening the time between the arrival of a payable bill and the entry into Xero. Scan2Invoice will extract key accounting information from a scanned invoice and create a bill in Xero. In contrast to other accounts payable solutions, bills created by Scan2Invoice are available in Xero immeditely after the upload so that there is no lag between data entry and availability online. This gives you a real time snapshot over the bills that require payment. A great way to manage cashflow in Xero is to sort the outstanding bills by due date and pay the most urgent bills first.

Sort bills by due date in Xero

Automate Your Xero Workflow

Say goodbye to manual data entry. Scan, extract, and export invoice data seamlessly into Xero - saving time and reducing errors.

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About Xero

Xero is a world-leading online accounting software solution designed specifically for small businesses. It provides you with an up-to-date, real-time view of your cash flow, allowing you to manage your finances anytime, anywhere—whether you're using a Mac, PC, tablet, or smartphone. With Xero, you can run your business on the go, effortlessly reconciling transactions, sending invoices, and creating expense claims using the mobile app.

The platform makes it easy to get paid faster with online invoicing, giving you the ability to send professional invoices and receive real-time notifications when your customers open them. Bank transactions are imported and categorized automatically, so reconciling your accounts is as simple as reviewing and clicking to confirm. Xero combines simplicity and smart automation to make small business accounting streamlined, efficient, and surprisingly intuitive.

Frequently asked questions

Here are answers to common questions about our Xero integration. For more details, check our knowledge base.

• What’s the easiest way to scan invoices into Xero?

  With Scan2Invoice, scanning invoices into Xero is fast and effortless. Simply upload or scan your invoices, and the system automatically extracts key data and transfers it straight into your Xero account.

• How can I digitize receipts and bills for Xero?

  You can easily digitize and send receipts or bills to Xero using Scan2Invoice. It captures essential details like vendor name, date, and total, and syncs everything with Xero to keep your records up to date.

• Does Scan2Invoice integrate directly with Xero?

  Yes, Scan2Invoice is fully integrated with Xero. You can scan, process, and upload invoices directly, making it simple to maintain accurate bookkeeping without manual data entry.

• Is there a way to automate invoice scanning for Xero?

  Absolutely. Scan2Invoice automates the entire process—once connected, it extracts invoice details automatically and pushes them to Xero, streamlining your workflow and saving valuable time.

• Does Xero offer invoice scanning out of the box?

  Xero offers basic file uploads but does not include advanced invoice scanning and data extraction. That’s why many users connect apps like Scan2Invoice to automate invoice capture and posting.

• Which file types work with Scan2Invoice for Xero?

  Scan2Invoice accepts PDF, JPEG, and PNG files. You can either scan physical invoices or upload existing digital files, and the software will process and sync them with Xero seamlessly.

• Is Scan2Invoice suitable for Xero users worldwide?

  Yes, Scan2Invoice supports Xero users across different regions. Whether your business operates locally or globally, you can scan invoices into Xero efficiently using Scan2Invoice.

• Can I process multiple invoices at once with Scan2Invoice and Xero?

  Yes, Scan2Invoice features batch processing, allowing you to scan and submit multiple invoices simultaneously to Xero—ideal for high-volume bookkeeping.

• How secure is Scan2Invoice when connecting to Xero?

  Scan2Invoice prioritizes security, using encrypted connections and strict data privacy measures to keep your invoice and receipt data safe when syncing with Xero.