Scan Invoices into
QuickBooks Online

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QuickBooks Online Add-On

Scan2Invoice is fully integrated with QuickBooks Online. Enhance your productivity by connecting Scan2Invoice to QuickBooks Online.

Scan paper invoices with the press of a button

Automatically extract key invoice data like contact, date, total etc.

Scan, review data and upload in a single location


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Save Time & Money

Put your invoice and receipt scanning on autopilot so that you can focus on running your business.

I was wasting hours each month doing data entry. Now Scan2Invoice does the heavy lifting.

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Jenny H.
Botanic Gardens
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How much time do you spend scanning paper invoices?

Watch the video below to see how Scan2Invoice streamlines the process of scanning invoices and receipts. Scan2Invoice creates pdf files, extracts key accounting data and uploads the invoice document to QuickBooks Online. Scan2Invoice is the scan button for QuickBooks Online. Simply scan, extract data and upload your invoice in one go. Download and start your 30-day free trial now!

Extract and upload data into QuickBooks Online in 3 simple steps


Press the scan button in Scan2Invoice. The program will scan your invoice, convert the scanned image into a pdf file and display the new file.

Extract key data

Automatically extract and review key invoice data. It’s quick and easy because the data fields are located right next to the pdf viewer.


Press the upload button. Scan2Invoice will create an invoice in QuickBooks Online with the data you entered and attach the scanned pdf document to the QuickBooks Online invoice.

Convert invoices and receipts into accounting data in 3 simple steps

1. Scan
2. Extract Data
3. Export

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Attach scanned documents to your QuickBooks Online bills

Scan2Invoice will create a bill in QuickBooks Online and attach the scanned file to that newly created QuickBooks Online bill. After the upload the scanned document is available online on the QuickBooks Online servers. QuickBooks Online will automatically back up the scanned documents for you so that you do not need to take care of the backup process. The original scanned invoice is easily accessible as it is directly attached to your QuickBooks Online bill (see screenshot below). This makes it very easy to retrieve the original purchase invoices in case your accountant or the tax office ask for it. Depending of the legislation in your country, you might even be able to destroy the paper receipt (please check with your accountant). By connecting Scan2Invoice to QuickBooks Online you will be one step closer to a paperless office. Scan2Invoice – Scan invoices into QuickBooks Online

Attach scanned files to QuickBooks Online bills
Attach scanned files to QuickBooks Online bills

Manage your cash flow in real time

The main problem for many small businesses is poor cash flow management. Scan2Invoice can help to manage cash flow by shortening the time between the arrival of a payable bill and the entry into QuickBooks Online. Scan2Invoice will extract key accounting information from a scanned invoice and create a bill in QuickBooks Online. In contrast to other accounts payable solutions, bills created by Scan2Invoice are available in QuickBooks Online immeditely after the upload so that there is no lag between data entry and availability online. This gives you a real time snapshot over the bills that require payment. In QuickBooks Online you can click “Pay Bills” and sort the outstanding bills by due date (as shown in the screenshot below). Then you can simply pay the most urgent bills first or contact your supplier to arrange an extension of your payment terms.

Sort bills by due date in QuickBooks Online
Sort bills by due date in QuickBooks Online
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Get It Now

Scan2Invoice will automate your invoice scanning and data entry. By using our Scan2Invoice invoice scanning software you will have more time to focus on your business. Don't believe it? Just try it for yourself with our 30-day free trial. No credit card required. Get started now by pressing the download button below.


About QuickBooks Online

Intuit QuickBooks Online is an easy-to-use, feature-rich online version of America’s most popular accounting software for small businesses. It helps small businesses save time organizing their financial data in one place – anytime, anywhere – with no accounting knowledge necessary. Users can access their data on any internet-connected computer via popular web browsers. Scan2Invoice is an add-on which helps you with your QuickBooks Online Data Entry.

QuickBooks Online provides users with real-time business insights. They can automatically download online banking transactions with the assurance that QuickBooks Online offers the same security and data encryption as major banks. Since QuickBooks Online is a web application, users never have to back up their files, and they enjoy regular updates and improvements to the service at no additional cost. Users can also easily customize QuickBooks Online to serve their distinct business needs by integrating third-party applications.

See Scan2Invoice in action

Scan2Invoice is an easy to use scanning software that connects directly with your cloud accounting package.

- Scan invoices and receipts
- Import pdf invoices from your hard drive.
- Extract key accounting data
- Export scanned files to accounting software

Give Scan2Invoice a go for free. Download and start your 30-day free trial now!

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