Scan Invoices Into
QuickBooks Online

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  I really love the simplicity of the tool and that it works!!

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  I wish I had used this sooner. Saves me FAR more money than it costs.

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  Very intuitive and easy to use, it saves me so much time.

Turn Paper Invoices into QuickBooks Online Data

Scan2Invoice connects your scanner directly to QuickBooks Online, making it faster and easier to digitize invoices. Scan, extract, and upload - all in one seamless flow, with full audit-ready attachments.

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Start Scanning Invoices into QuickBooks Online

Transform piles of paperwork into digital records. Download Scan2Invoice to capture and send invoices directly to QuickBooks Online with speed and accuracy.

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Attach scanned documents to your QuickBooks Online bills

Scan2Invoice will create a bill in QuickBooks Online and attach the scanned file to that newly created QuickBooks Online bill. After the upload the scanned document is available online on the QuickBooks Online servers. QuickBooks Online will automatically back up the scanned documents for you so that you do not need to take care of the backup process. The original scanned invoice is easily accessible as it is directly attached to your QuickBooks Online bill (see screenshot below). This makes it very easy to retrieve the original purchase invoices in case your accountant or the tax office ask for it. Depending of the legislation in your country, you might even be able to destroy the paper receipt (please check with your accountant). By connecting Scan2Invoice to QuickBooks Online you will be one step closer to a paperless office.

File attached to QuickBooks Online Bill

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Manage your cash flow in real time

The main problem for many small businesses is poor cash flow management. Scan2Invoice can help to manage cash flow by shortening the time between the arrival of a payable bill and the entry into QuickBooks Online. Scan2Invoice will extract key accounting information from a scanned invoice and create a bill in QuickBooks Online. In contrast to other accounts payable solutions, bills created by Scan2Invoice are available in QuickBooks Online immeditely after the upload so that there is no lag between data entry and availability online. This gives you a real time snapshot over the bills that require payment. In QuickBooks Online you can click “Pay Bills” and sort the outstanding bills by due date (as shown in the screenshot below). Then you can simply pay the most urgent bills first or contact your supplier to arrange an extension of your payment terms.

Sort bills by due date in QuickBooks Online

Automate Your QuickBooks Online Workflow

Say goodbye to manual data entry. Scan, extract, and export invoice data seamlessly into QuickBooks Online - saving time and reducing errors.

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About QuickBooks Online

Intuit QuickBooks Online is an easy-to-use, feature-rich online version of America’s most popular accounting software for small businesses. It helps small businesses save time organizing their financial data in one place – anytime, anywhere – with no accounting knowledge necessary. Users can access their data on any internet-connected computer via popular web browsers. Scan2Invoice is an add-on which helps you with your QuickBooks Online Data Entry.

QuickBooks Online provides users with real-time business insights. They can automatically download online banking transactions with the assurance that QuickBooks Online offers the same security and data encryption as major banks. Since QuickBooks Online is a web application, users never have to back up their files, and they enjoy regular updates and improvements to the service at no additional cost. Users can also easily customize QuickBooks Online to serve their distinct business needs by integrating third-party applications.

Rated 4.4 Stars: Why Scan2Invoice is a QuickBooks Online Favorite!

Scan2Invoice is a top-rated app on the QuickBooks Online App Store , with 4.4 out of 5 stars from 43 glowing reviews. Accountants, bookkeepers, and small business owners praise its simplicity, efficiency, and transformative impact. Explore their stories to see how Scan2Invoice can elevate your workflow!

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  Great and easy to use. Excellent and easy to use. Would recommend to others

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  Excellent. Finally, a vendor that exceeded my expectations! Scan2Invoice is very easy to use, and the quality of the output honestly exceeded my expectations. Worth every penny!

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  Great Product. Scan2Invoice does everything I need it to fast and efficiently. Scan physical invoices directly into Quickbooks online and import PDF invoices directly. Super easy to use and super easy to learn. And affordable as the desktop version.

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  Worth having if you have lots of invoices. Very good and simple product if you have lots of invoices. Once you get the hang of it - works really well. Well worth having to 'get in the' easy repeat and simple imvoices

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  Best Scanning software for QuickBooks Online. Very helpful tool to scan my paper bills. Saves so much time.

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  Affordable and works as advertised. Super easy to use and does exactly as advertised. Definitely worth the small investment to save a bunch of time. Thanks to the team for their great assistance.

Frequently asked questions

Here are answers to common questions about our QuickBooks Online integration. For more details, check our knowledge base.

• How do I scan invoices into QuickBooks Online?

  You can scan invoices into QuickBooks Online by using Scan2Invoice, which captures invoice data and sends it directly to your QuickBooks account. Simply scan or upload your invoices, and the software will process and sync them automatically.

• What is the best way to scan receipts into QuickBooks Online?

  The easiest way to scan receipts into QuickBooks Online is by using Scan2Invoice. It extracts key data from your receipts and uploads them directly to your QuickBooks Online account, saving time and reducing manual entry.

• Can I scan invoices directly to QuickBooks Online with Scan2Invoice?

  Yes, Scan2Invoice allows you to scan invoices and send them directly to QuickBooks Online. The software integrates seamlessly, making it simple to capture, extract, and export your invoice data.

• Does QuickBooks Online have a built-in invoice scanning feature?

  QuickBooks Online does not have a full-featured built-in invoice scanning tool. However, you can use integrations like Scan2Invoice to add powerful invoice scanning and data extraction capabilities.

• How do I automate invoice entry in QuickBooks Online?

  To automate invoice entry in QuickBooks Online, connect Scan2Invoice. It automatically extracts data from your scanned invoices and posts it to your QuickBooks account, reducing manual work and errors.

• What file formats can I upload to Scan2Invoice for QuickBooks Online?

  Scan2Invoice supports multiple file formats, including PDF, JPG, and PNG. You can scan paper invoices or upload digital copies, and the software will process and send them to QuickBooks Online.

• Is Scan2Invoice compatible with QuickBooks Online international versions?

  Yes, Scan2Invoice is compatible with QuickBooks Online in multiple countries, making it a versatile tool for global businesses that need to scan invoices into their QuickBooks account.

• Can I scan multiple invoices at once into QuickBooks Online?

  Absolutely. Scan2Invoice supports batch scanning, allowing you to scan and upload multiple invoices at once, which are then processed and sent to QuickBooks Online efficiently.

• Is Scan2Invoice secure for syncing invoices with QuickBooks Online?

  Yes, Scan2Invoice uses encrypted connections and secure data handling to ensure your invoice and receipt information is safe when syncing with QuickBooks Online.